Onsite Recruiter (Staffing Agency)
Location: Woodbridge and surrounding areas (100% Onsite)
Pay Rate: $23.00 / hour
Employment Type: Full-Time
Role Overview
We are seeking a results-driven, highly organized Onsite Recruiter with proven staffing agency experience to manage high-volume, full-cycle recruitment for our light industrial, warehouse, administrative, and general staffing accounts. This role requires independent pipeline management, daily ATS administration in Zoho Recruit, regular client-site visits within the Woodbridge area, and the ability to balance speed with high placement quality.
Key Responsibilities
Full-Cycle Candidate Sourcing & Screening
- Source active and passive candidates across diverse roles (general labor, warehousing, logistics, skilled trades, customer service, and office support).
- Search the internal Zoho Recruit database first before posting ads or sourcing externally via job boards, resume databases, social channels, and Boolean searches.
- Conduct detailed candidate phone screens assessing work history, shift availability, transportation reliability, work authorization, compensation targets, and communication skills.
- Prepare quality candidate submission packages (summary of experience, compensation expectations, availability, and updated resume) rather than focusing solely on submission volume.
Zoho Recruit Management (Single Source of Truth)
- Maintain complete ATS compliance by treating Zoho Recruit as the definitive record of all recruiting activity.
- Create and update candidate profiles, associate profiles with open job orders, and log detailed screening notes and follow-up tasks.
- Advance candidate recruitment stages promptly, schedule interviews, prevent duplicate candidate records, and track daily recruiting activity.
Onsite Client Support & Coordination
- Travel locally between the branch and client facilities within Woodbridge and neighboring areas using a personal vehicle.
- Assist with client-site candidate check-ins, site tours, orientations, and local job fairs.
- Maintain direct daily communication with Account Managers regarding requisition fulfillment rates and candidate pipelines.
AI & Technology Utilization
- Leverage AI tools and automations to enhance daily efficiency (e.g., Boolean search creation, candidate outreach drafting, resume summarization, and screening question generation).
- Maintain consistent daily recruiting rhythms: prioritizing urgent orders, following up on submissions, and clearing outstanding ATS tasks.
Key Performance Indicators (KPIs)
- Activity: Daily sourcing volume, screening calls completed, and qualified candidate submissions.
- Recruitment Quality: Submission-to-interview ratio, interview-to-placement conversion, candidate retention, and client satisfaction.
- Speed: Time-to-fill, responsiveness to urgent staffing orders, and prompt follow-up.
- ATS Compliance: Flawless candidate records, detailed screening notes, and accurate stage tracking in Zoho Recruit.
Qualifications & Requirements
- Staffing Agency Background: Minimum 1–2 years of hands-on recruitment experience in a fast-paced staffing or workforce solutions agency.
- Zoho Recruit Proficiency: Practical experience using Zoho Recruit (preferred) or a comparable commercial ATS for pipeline tracking, searches, and activity logging.
- Transportation: Must possess a valid driver’s license and daily access to a reliable personal vehicle for local travel between the branch and client sites.
- Location: Must live in Woodbridge or immediate surrounding areas for daily onsite attendance.
- Communication Skills: Complete professional fluency in spoken and written English with strong phone etiquette and interpersonal skills.
- Work Style: High accountability, proactive follow-through, strong organization, and the ability to thrive in a high-volume, KPI-driven environment.
What We Offer
- Compensation: $23.00 per hour
- Collaborative branch environment equipped with modern sourcing and AI productivity tools
- Hands-on career development within the staffing industry
- Standard Monday to Friday daytime schedule
